Privacy Policy

Leaveora.ai (“Leaveora”, “we”, “us”) provides AI-enabled leave management, approval workflows, and workforce analytics. This Privacy Policy explains how we collect, use, store, and protect your information when you use our website, app, and services.

1. Information we collect

We collect information necessary to provide and improve our leave management and related features:

• Account and profile: Name, email, role, and organisation details when you register or use the product.
• Leave and workforce data: Leave requests, balances, approval workflows, team structure, and policy settings you configure.
• Usage data: How you use the dashboard, AI assistant, and other features (e.g. pages visited, actions taken) to improve the product.
• Technical data: IP address, browser type, device information, and logs for security and support.

2. How we use your information

We use the information we collect to:

• Provide and operate leave management, approvals, balance tracking, and AI-powered suggestions.
• Run the leave analytics dashboard, reports, and compliance-related features.
• Improve our AI chatbot, workflows, and product experience.
• Send service-related communications, security updates, and (with your consent) product news.
• Comply with legal obligations and enforce our terms.

3. Data sharing and disclosure

We do not sell your personal data. We may share data with:

• Service providers: Hosting, analytics, and support tools that process data on our behalf under strict agreements.
• Your organisation: Data you submit (e.g. leave requests, approvals) is available to authorised users within your company as configured in the product.
• Legal requirements: When required by law or to protect our rights and users’ safety.

4. Security and retention

We use industry-standard security measures, including encryption and access controls, to protect your data. We retain your information for as long as your account is active or as needed to provide the service and comply with legal and audit requirements.

5. Your rights

Depending on your location, you may have the right to access, correct, delete, or restrict processing of your personal data, or to data portability. You can manage account and notification preferences in the app. To exercise your rights or ask questions, contact us via Contact us.

6. Cookies and similar technologies

We use cookies and similar technologies for authentication, preferences, and analytics to improve our website and product experience. You can manage cookie settings in your browser.

7. Changes to this policy

We may update this Privacy Policy from time to time. We will post the updated version on this page and, for material changes, we will notify you via email or in-app notice.

8. Contact

For privacy-related questions or requests, contact us at Leaveora Contact. Leaveora is powered by Nextarch Labs.